Procurements & Logistics Officer at Qatar Charity Tanzania

We are seeking a diligent and detail-oriented Procurements and Logistics Officer to support the efficient delivery of procurement and logistical operations for its Tanzania Field Office. The ideal candidate will be responsible for managing the end-to-end procurement process, maintaining vendor relationships, supporting inventory and logistics functions, and ensuring compliance with internal policies and QC regulations.

Key Responsibilities:

Procurements (60%)

• Manage all procurement processes including sourcing, bidding, evaluations, and contract negotiations in line with Qatar Charity’s procurement guidelines.
• Prepare and issue procurement documents such as RFQs, Purchase Orders (POs), Receipts, contracts, and procurement reports.
• Maintain an up-to-date supplier database and conduct regular market surveys to ensure competitive pricing.
• Monitor procurement plans and ensure timely delivery of goods and services.
• Collaborate with program, finance, and Admin teams to coordinate procurement needs.
• Ensure all procurement documentation is complete, properly filed, and ready for audits.
• Assess and track supplier performance for continuous improvement.
• Ensure all procurement activities comply with local regulations and QC procurement procedures.

Logistics & Support (40%)

• Coordinate logistical arrangements including transportation, delivery schedules, and storage of goods.
• Monitor inventory levels, manage stock records, and conduct regular asset and inventory audits.
• Support warehouse operations and maintain updated inventory tracking systems.
• Coordinate staff travel, accommodations, and logistical support for field activities and workshops.
• Ensure all logistical procedures are aligned with QC safety and security protocols.
• Assist in organizing the maintenance and servicing of office facilities, vehicles, and equipment.
• Maintain proper documentation for all logistical transactions and movements.

Required Qualifications and Skills:

• Bachelor’s degree in Procurement, Logistics, Supply Chain Management, Finance, Accounts or related field.
• Minimum 2 years of experience in procurement and logistics, preferably in an INGO or humanitarian context.
• In-depth knowledge of procurement procedures, vendor management, and supply chain practices.
• Proficient in Microsoft Office applications, especially Excel and Word; knowledge of ERP or logistics software is an advantage.
• Excellent coordination, communication, and organizational skills.
• High level of integrity and confidentiality.
• Fluent in English and Kiswahili; Arabic is a plus.
• Ability to manage multiple priorities and work under pressure.

Core Values and Organizational Commitments:

• Qatar Charity requires its staff and employees to uphold the values and principles delineated in the Qatar Charity Code of Conduct.
• Qatar Charity implements and rigorously enforces policies pertaining to Beneficiary Protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity Anti-Retaliation, and Combating Trafficking in Persons.
• Qatar Charity is dedicated to ensuring that its staff members are well-suited to work with children and possess the necessary knowledge to uphold and adhere to Qatar Charity’s Safeguarding Policy.