Accountant & Logistic Admin

1. Accounting & Bookkeeping

• Record daily income and expenses for both the logistics and real estate divisions.
• Prepare and maintain payment vouchers, receipts, invoices and supporting documents.
• Record customer payments and supplier/vendor payments.
• Reconcile company bank accounts and mobile money transactions.
• Maintain petty cash records and perform regular cash reconciliations.
• Track outstanding customer and supplier balances.
• Assist with preparation of monthly management accounts.
• Maintain proper filing of accounting documents and financial records.
• Assist in preparing budgets, cash-flow reports and financial forecasts.

2. Logistics Finance & Administration

• Monitor revenue and expenses related to trucks and transport operations.
• Record fuel expenses, repairs, maintenance, tolls and other truck-related costs.
• Track trip revenues and driver-related payments/allowances.
• Reconcile trip sheets against invoices and customer payments.
• Monitor each truck's operating costs and profitability.
• Prepare daily/weekly/monthly logistics financial reports.
• Follow up on outstanding invoices from logistics clients.
• Verify supporting documents before payments are processed.

  Accounts Receivable & Payable

  • Prepare and issue customer invoices.
  • Follow up on overdue customer payments.
  • Maintain an updated Debtors Age Analysis.
  • Verify supplier invoices before payment.
  • Maintain a Creditors Age Analysis.
  • Ensure suppliers are paid according to approved payment schedules.
  • Follow up on missing invoices, receipts and supporting documents.

  5. Administrative Duties

  • Maintain organized physical and electronic company records.
  • Prepare correspondence, reports and financial documents when required.
  • Maintain contracts, invoices, receipts and other company documentation.
  • Assist management with administrative coordination between the logistics and real estate departments.
  • Support procurement and purchasing documentation.
  • Maintain an organized filing system for confidential financial records.
  • Assist with audits and provide documents requested by auditors, banks and management.

  6. Payroll & Staff Administration

  • Assist with preparation of monthly payroll.
  • Maintain employee salary and allowance records.
  • Record driver trip commissions and other operational payments.
  • Verify attendance, leave and approved staff claims before payroll processing.
  • Prepare payroll supporting schedules for management approval.
  • Maintain employee financial documentation.

    Banking & Compliance

    • Prepare bank payment instructions and supporting documents for approval.
    • Perform regular bank reconciliations.
    • Assist with tax and statutory payment documentation.
    • Maintain records required for TRA, auditors and other regulatory authorities.
    • Prepare financial information requested by banks for loan and financing applications.
    • Ensure financial documents are properly signed, approved and filed