Accounts and Finance Officer

Financial accounting and record keeping

• Maintain the general ledger post journals, accruals, prepayments, provisions and depreciation
• Perform monthly reconciliations: bank accounts, supplier and customer statements, control accounts, inter-company and inter-branch balances
• Maintain the fixed asset register, run depreciation schedules, and coordinate physical asset verification and disposals
• Ensure complete, properly authorised documentation for every transaction

Accounts payable and receivable

• Verify supplier invoices against purchase orders and goods received notes; schedule and process payments
• Raise customer invoices, monitor the debtors ageing report, follow up on collections and escalate overdue accounts
• Administer petty cash, staff imprest and advance retirements

Reporting

• Prepare monthly, quarterly and annual management accounts — income statement, balance sheet and cash flow
• Produce budget-versus-actual variance analysis with written commentary on significant movements
• Support preparation of annual statutory financial statements in line with IFRS
• Prepare donor, grant or project-specific financial reports where applicable

Budgeting, forecasting and analysis

• Assist in preparing the annual budget and periodic reforecasts
• Maintain rolling cash flow forecasts and monitor liquidity
• Carry out cost, margin and profitability analysis; support business cases and investment appraisals

Tax and statutory compliance

• Compute, file and pay withholding tax, PAYE and social security contributions within statutory deadlines
• Maintain a compliance calendar and keep supporting reconciliations audit-ready
• Liaise with the revenue authority on assessments, refunds and queries; keep business licences and registrations current

Payroll

• Prepare monthly payroll, statutory deductions and payslips; reconcile payroll to the ledger and to statutory returns

Audit and internal control

• Prepare audit schedules and lead-sheets; act as focal point for external and internal auditors
• Implement audit recommendations and track remediation
• Apply and monitor internal controls, enforce segregation of duties, and flag irregularities or suspected fraud

Treasury and banking

• Process payments and transfers, manage banking relationships and signatory mandates
• Handle foreign currency transactions and maintain loan and lease amortisation schedules

Systems and administration

• Maintain data integrity in the accounting system and support system upgrades or migrations
• Reconcile inventory and support procurement, contract and supplier management
• Any other duties reasonably assigned by the Finance Manager

Requirements

• High level of integrity, confidentiality and professional ethics
• Strong analytical and problem-solving ability with attention to detail
• Ability to meet strict reporting deadlines and work under pressure
• Clear written and verbal communication, including explaining financial matters to non-finance colleagues
• Organised, self-driven and able to work with minimal supervision

Professional qualifications

• Bachelor's degree in Accounting, Finance, Commerce, Business Administration or a related field
• A Master's degree (MBA, MSc Finance) is an added advantage