Assessment and Data Management Officer at Josephian Schools Mbezi Beach

Job Title: Assessment and Data Management Officer

Reports To: Lead Specialist

Indirect Report: School Director & School Principal

Location: Josephian Schools, Dar es Salaam, Tanzania

Job Summary:

The Assessment & Data Management Officer is responsible for coordinating and administering educational and developmental assessments for learners referred to the Josephian Special Needs Desk. The role ensures accurate, secure, and timely collection, management, and reporting of assessment data, enabling the Centre to provide high-quality, evidence-based recommendations to parents, teachers, and relevant authorities.

Key Responsibilities

Assessment & Screening

• Administer standardized and teacher-made screening tools to identify learning, behavioural, and developmental needs in line with ESRAC guidelines.
• Assist visiting specialists (Educational Psychologist, Speech & Language Therapist, Occupational Therapist, etc.) by preparing learners, setting up materials, and recording assessment outcomes.
• Conduct classroom observations to gather contextual learning behaviour data.
• Maintain an updated assessment toolkit, ensuring all instruments are functional, current, and stored securely.

Data & Records Management

• Maintain secure digital and physical records for all learners assessed, ensuring compliance with MoEST data protection standards.
• Enter all assessment results into the Josephian Special Needs Desk database and the national ESRAC data system.
• Prepare summary reports, statistics, and termly data submissions for the Lead Specialist and MoEST reporting requirements.
• Track follow-up dates for re-assessment and intervention monitoring.

Coordination & Communication

• Liaise with class teachers to collect pre-assessment background information on referred learners.
• Prepare assessment schedules in coordination with the Administrative/Support Officer.
• Communicate professionally with parents regarding assessment timelines, required documentation, and post-assessment meetings.

Compliance & Quality Assurance

• Adhere strictly to ESRAC protocols, child protection policies, and confidentiality agreements.
• Support the Lead Specialist in audits, quality checks, and MoEST inspection preparations.
• Participate in ongoing professional development related to assessment tools, inclusive education, and data management.

Key Competencies

• Strong understanding of special educational needs categories and inclusive education principles.
• Skilled in using assessment tools and interpreting basic results (training will be provided for ESRAC-specific tools).
• Excellent organisational and data management skills (digital and paper-based).
• High level of confidentiality, accuracy, and attention to detail.
• Ability to work empathetically with children, parents, and teachers.

Minimum Qualifications

• Bachelor’s degree in Special Needs Education, Educational Psychology, or related field.
• Proficiency in data entry, database systems, and Microsoft Office/Google Workspace.
• Prior experience in school-based assessment or SEN coordination is an advantage.