Finance Advisor/Manager at Médecins du Monde Tanzania

Job objective of the position To supervise and centralise the mission’s financial management, ensuring accurate, timely, and compliant financial and accounting operations in line with Mdm procedures, donor requirements, local legislation, and partners’ Mous, while contributing to strategic financial planning, donor reporting, and strengthening internal control systems.

Tasks and responsibilities

• Accountancy recording: Utilize accounting software (Saga) to compile and manage all financial transactions efficiently, conducting regular reviews to identify discrepancies or errors, and implementing necessary corrections to maintain data accuracy and integrity for the mission’s financial records. Verify and enforce accurate allocation of financial transactions in accordance with Mdm chart of accounts.
• Archiving management: Manage a comprehensive archiving system for accounting documents, ensuring proper organization, storage, and retrieval of financial records in compliance with organizational policies and regulatory requirements. Implement rigorous quality control measures within the accounting processes to ensure accuracy, integrity, and compliance with regulatory requirements.
• Cash flow management: Manage cash flow effectively to ensure adequate liquidity for organizational operations. Monitor cash inflows and outflows, forecast cash requirements, and recommend strategies to optimize cash management. Supervise the management of petty cash funds, including disbursements, replenishments, and reconciliations, to maintain accurate records and ensure compliance with Mdm policies and procedures.
• Financial reporting: Prepare accurate and timely financial reports for authorities, ensuring compliance with relevant accounting standards and regulations in the country. Contribute to donor budget design, proposal preparation, and budget follow-up. Contribute to interim and final donor financial reports. Ensure alignment with donor-specific requirements and deadlines. Contribute to the audit management (preparation of documents, respond to the auditor).
• Tax management: Ensure compliance with deductions and payments of all relevant tax regulations, including value added tax (Vat) and income tax requirements, withholding taxes, and other statutory obligations. Collaborate with the human resources officer in updating the mission guidelines in tax laws, accurately reporting financial transactions, minimizing risks, and maintaining good standing with tax authorities.
• Financial management of local partners: To provide capacity building to the local partners. To arrange the reception of the local partners’ accountancy as per the deadlines Mdm has defined. To integrate the local partners’ accountancy in Saga. To archive the local partners’ accountancy in soft copies.
• Any other task assigned by the supervisor or management.

Profile of the candidate

Qualification (Essential)

• Bachelor’s degree in accounting: Possess a bachelor’s degree in accounting, finance or a related field from an accredited institution.

Professional experience

• Minimum 3 years of experience with Ingos: Have a minimum of 3 years of relevant experience working in accounting roles within international non-governmental organizations (Ingos), demonstrating a strong understanding of the unique financial management challenges and requirements in the sector.
• Knowledge of financial laws and regulations: Demonstrate a comprehensive understanding of financial laws and regulations relevant to the country of operation, including but not limited to income tax laws and regulations, as well as taxation at the source requirements. Stay updated on changes to financial legislation and ensure compliance in financial operations.

Skills required

• Computer skills: Possess strong computer skills, including proficiency in microsoft office suite (word, excel, powerpoint) and other relevant software applications necessary for accounting and financial management tasks.
• Knowledge of accounting software and Erp systems: Have experience and proficiency in using accounting software and enterprise resource planning (Erp) systems, such as sage, quickbooks, or other similar platforms. Ability to navigate, input data, generate reports, and troubleshoot issues within accounting software systems.
• Analytical skills: Exhibit strong analytical skills with the ability to interpret financial data, identify trends, and make informed recommendations to support decision-making processes.
• Attention to detail: Demonstrate a high level of accuracy and attention to detail in financial record-keeping, reporting, and analysis to ensure the integrity and reliability of financial information.
• Communication skills: Possess excellent written and verbal communication skills, with the ability to effectively communicate financial information to stakeholders at all levels of the organization. Collaborate with internal teams, external auditors, donors, and regulatory authorities as needed.
• Teamwork and leadership: Work collaboratively with colleagues across departments and provide leadership and guidance to accounting staff. Foster a positive and supportive work environment conducive to achieving organizational goals.
• Adaptability and problem-solving skills: Adapt to changing circumstances and priorities in a dynamic work environment. Demonstrate strong problem-solving skills and the ability to resolve issues efficiently and effectively.

Soft skills

• Good supervision & reporting skills.
• Good communication skills.
• Computer skills (word, excel, powerpoint, statistics software…).

Language skills

• Fluent in both english and swahili (reading & writing).

Conditions of employment

• Type of contract: Fixed term.
• Duration: 8 months (renewable).
• Location: Dar es salaam.
• Gross salary: Based on the organization salary scale Tzs. 2,617,952 per month.
• Benefits: Private health insurance, 13 month salary, food allowance, transport allowance.
• Working hours: 8:00 a.m – 5:00 p.m. (Monday to Friday).

Application The interested candidates should submit their applications before April 19, 2025, at 5:00 p.m, with the updated Cv, motivation letter, including references details and with supporting documents academic certificates to Médecins Du Monde, Hr department via: E-mail: [email protected] with the subject line “Finance manager”. Selection will be on a rolling basis, till the position is filled.