Finance and Procurement Assistant at Americares Tanzania

Department: Finance and Operations
Location: Mwanza, Tanzania
Reports To: Finance Officer
Dotted Line Supervision: HQ Procurement Director
Employment Type: Full time

Application Requirements:

• Resume
• Application questions
• Cover letter

Benefits:

• Health and Life Insurance
• Communication allowance
• 21 working days annual leave
• Pension (10% employee + 10% employer contribution)
• 13th month bonus (annual)
• Transport and Housing allowances

About Americares:

Americares is a health-focused relief and development organization that works in about 85 countries providing medical aid, health programs, and emergency support.

Americares Values:

• Treat people with respect and dignity
• Act responsibly and effectively
• Follow ethics and equity in all work
• Build partnerships and collaboration
• Listen and create sustainable solutions
• Focus on quality and continuous improvement

Position Overview:

The Finance and Procurement Assistant supports finance and procurement operations in the Tanzania Country Office. The role focuses on documentation, transaction processing, and record keeping while ensuring compliance with policies, donor requirements, and Tanzanian laws.

The role is strictly administrative and preparatory and does not include approval authority or payment initiation.

Key Duties and Responsibilities:

Finance Support

• Prepare payment vouchers and supporting documents
• Maintain organized financial records (physical and digital)
• Track invoices, expenses, and payment schedules
• Support month-end and year-end closing activities
• Assist with audit documentation
• Ensure EFD receipts are attached to payments
• Support petty cash recording and reconciliation
  Procurement Support
• Assist in procurement of goods and services under policy
• Prepare RFQs and purchase orders in system
• Maintain vendor database and documentation
• Assist in vendor research and market analysis
• Support procurement committee in administrative tasks only
• Track procurement requests and maintain logs
• File procurement documents properly
• Verify goods received with departments
• Provide procedural guidance when needed
  Compliance and Records Management
• Ensure compliance with internal and donor policies
• Maintain segregation of duties (no approval authority)
• Keep all records complete and audit ready
• Maintain confidentiality of documents

Key Outcomes:

First 90 Days

• Complete onboarding and system training
• Understand policies, workflows, and reporting lines
• Build working relationships with teams
• Prepare vouchers and procurement documents
• Maintain proper filing systems
• Process assigned tasks under supervision

First 6 Months

• Produce accurate and compliant documentation consistently
• Improve accuracy in processing
• Maintain complete procurement and finance records
• Support audits effectively
• Work independently on assigned documentation tasks
• Flag risks or issues to supervisors

Required Qualifications:

• Bachelor’s Degree in Finance, Accounting, Commerce, Procurement, Supply Chain or Business Administration
• 1–2 years experience (NGO experience is an advantage)

Skills and Competencies:

• Knowledge of accounting systems (QuickBooks is an advantage)
• Strong organization and record keeping skills
• Basic procurement and accounting knowledge
• High attention to detail
• Microsoft Excel proficiency
• Ability to manage priorities and deadlines
• Strong communication skills
• Integrity and compliance mindset

Recruitment Process:

• Application with competency questions
• Video interview
• Panel interview
• Final interview with Country Director
• Reference and background checks