Adminstrative Assistant & Marketing Coordinator

Please see "Application Guidelines" Below. Only candidates who follow the guidelines will be considered. 

We are looking for an enthusiastic individual who is looking to grow within the event management industry to help with the execution of AFROFEST in Africa. 

As an administrative assistant, your role is crucial in supporting the efficient operation of the organization. Your responsibilities will include:

1. Managing Communication: Handling phone calls, emails, and other forms of communication. You might schedule meetings, take messages, and relay important information to relevant parties.

2. Scheduling and Calendar Management: Organizing and maintaining schedules for executives or other team members, including arranging appointments, meetings, and events.

3. Data Entry and Record-Keeping: Entering and maintaining accurate data, records, and files. This may include updating databases, processing paperwork, and organizing documents.

4. Correspondence and Documentation: Drafting, proofreading, and formatting various documents such as letters, reports, memos, and presentations.

5. Expense Management: Assisting in tracking and reconciling expenses, processing reimbursements, and ensuring adherence to the company's financial policies.

6. Meeting Support: Preparing meeting agendas, taking meeting minutes, and distributing them to attendees afterward.

7. Coordinating Projects: Assisting in the coordination and organization of various projects, ensuring deadlines are met and tasks are completed.

8. Event Planning: Helping to plan and coordinate company events, such as team-building activities or office celebrations.

9. Confidentiality and Discretion: Maintaining strict confidentiality on sensitive information and exercising discretion when dealing with confidential matters.

10. Multitasking and Prioritization: Juggling multiple tasks and priorities efficiently, staying organized, and adapting to changing needs.

11. Problem-Solving: Being resourceful and proactive in finding solutions to challenges that may arise in daily operations.

12. Interdepartmental Coordination: Collaborating with other departments or team members to facilitate smooth workflow and communication.

The administrative assistant role requires strong organizational skills, attention to detail, excellent communication, and the ability to work both independently and as part of a team. Your contributions play a vital role in the overall success and efficiency of the project.

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This job is suitable for a young professional. It is part-time though it may end up being full-time. 

Application Guidelines:

Submit: 

• Cover letter which introduces yourself and explains why you are the right candidate for the job. Cover letter must contain. Candidates' name, phone number, instagram and/or facebook handles. 
• Resume showing skills, education and past experience. 
• Though we do not references, have them in case we request for them. 
• Submit professional pictures (This is a professional position and we need to make sure that candidates can present themselves professionally.