Accounts and Admin Assistant

The Accounts and Administrative Assistant (AAA) provides financial, administrative, and logistical support to ensure the effective, efficient, and accountable operation of Six Rivers Africa’s field office. The position supports day-to-day financial and administrative activities, maintains accurate records, and assists with compliance and reporting requirements.

 The role has a dotted-line administrative reporting relationship with the Impact Manager  and reports technically to the Senior Accountant, who provides guidance and oversight on financial management, compliance, and reporting matters.

Essentials Duties and Responsibilities

1.    Financial and Inventory Management

• Manage and track petty cash, ensuring accurate record-keeping, monthly reconciliation, quarterly physical counts and timely replenishment.
• Guide field teams on imprest requests and follow up to ensure all imprests are retired and accounted for on time.
• Process and record payments to part-time workers and casual laborers, maintaining attendance records and supporting documentation.
• Ensure all purchases are supported by valid documentation, including EFD receipts where applicable.
• Monitor fuel consumption and maintain accurate fuel usage logs for all operational activities, reporting monthly to Support Office.
• Manage storekeeping operations including receiving, issuing, and tracking stock movements in the accounting system.
• Reconcile stock balances to the General Ledger weekly and share signed monthly stock count sheets with Support Office.
• Conduct routine stock and asset audits to verify availability and usage in the field, including asset tagging, location tracking and support for the bi-annual physical verification.
• Report asset additions, disposals and transfers, and any new or renewed lease agreements, to Central Office.
• Ensure physical and digital financial records are accurately maintained and securely filed.
• Support internal and external audits by providing requested financial records and supporting documents.
• Adhere to the Financial Manual and all procedures of the Organisation.

2.    Administrative and Operational Support

• Coordinate daily administrative tasks to support the efficient operation of the field office.
• Coordinate and organize meetings, workshops, community engagements, and other events, including scheduling, venue and logistics arrangements, invitations, and participant communication
• Ensure timely repair, servicing, and maintenance of key infrastructure and equipment |e.g., solar systems, water systems, generators).
• Organize the repair or replacement of damaged or malfunctioning office tools and equipment.
• Liaise with IT service providers to ensure consistent communication and functionality of internet and digital systems.
• Manage and file incoming/outgoing correspondence, ensuring timely delivery to the relevant personnel.
• Supervise and support junior staff including janitors and cleaners to maintain cleanliness and functionality of the premises.
• Maintain an organized digital and physical archive of documents and photographs from field activities.
• Ensure the field office is kept clean, organized, and fully functional with operational facilities (lighting, sockets, restrooms, etc.).
• Maintain familiarity with SRA policies and procedures and represent the organization professionally in all interactions.
• Promote and uphold SRA‘s values, including integrity, accountability, and transparency in all aspects of the role.
• Carry out any other duties as assigned by supervisors to support the overall mission of the Organasation.

Required Qualifications & Experience

• Diploma or bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• At least 2 years’ relevant experience in accounts and administrative support, preferably with an NGO or field-based project.
• Proven experience in petty cash management, payments processing, storekeeping, inventory control, and basic financial reporting.
• Proficiency in MS Office, particularly Excel.
• Strong organizational and record-keeping skills, with high attention to detail.
• Ability to manage fuel logs, and asset records in compliance with organizational procedures.
• Demonstrated integrity, accountability, and transparency in handling financial and organizational resources.
• Ability to work independently in remote field locations and adapt to a dynamic operational environment.
• Good communication skills in English and Kiswahili
• Willingness to perform additional duties assigned in support of organizational

How to Apply

Interested candidates should submit their application letter and CV by clicking Apply Now and addressed to The Chief Executive Officer

Applications must be received no later than 5:00 PM on 12 November 2026. Only shortlisted candidates will be contacted

Six Rivers Africa is an Equal Opportunity Employer. We welcome applications from all qualified candidates regardless of gender, age, disability, religion, or background