Accounts Payable Clerk at Buildmart Limited

The primary purpose of an Accounts Payable (AP) clerk is to ensure an organization’s smooth financial operation by accurately and efficiently processing payments to vendors and suppliers. They act as the gatekeeper of outgoing funds, safeguarding company resources.

Job Responsibilities:

Processing Invoices and Payments:

• Receiving and thoroughly reviewing invoices for accuracy and completeness. This involves verifying details like quantities, prices, calculations, and ensuring they match purchase orders or contracts.
• Coding invoices according to the organization’s chart of accounts, categorizing expenses for proper accounting purposes.
• Processing payments to vendors based on agreed-upon terms, considering factors like discounts or early payment options. This may involve preparing checks, initiating electronic payments, or managing payment approvals.

Maintaining Records and Reconciliation:

• Keeping organized and accurate records of all accounts payable transactions, including invoices, payments, and vendor details. This ensures easy retrieval of information and facilitates future audits.
• Regularly reconciling bank statements with internal records to ensure all payments are recorded accurately and there are no discrepancies. This helps identify and address any potential errors or fraudulent activity.
• Archiving financial documents

Communication and Vendor Relations:

• Communicating effectively with vendors to clarify discrepancies or missing information on invoices. This ensures timely processing and avoids delays in payments.
• Responding to vendor inquiries regarding payment status or other account-related issues. Maintaining positive relationships with vendors fosters trust and collaboration.

Qualification and Skills Required : 

• A bachelor degree in accounting or related field is a must
• Strong Attention to Detail and Accuracy: As with anywhere, thorough  attention to detail is crucial for accurate invoice processing and data entry.
• Excellent Computer Literacy:  Proficiency in Microsoft Office Suite, particularly Excel, is essential.
• Ability to Work Independently and Meet Deadlines:  Managing time effectively and meeting deadlines is important.
• Excellent Organizational Skills: Maintaining organized records is vital for efficient AP operations.
• Excellent Communication and Interpersonal Skills: Clear communication with colleagues and potentially vendors is essential.
• Strong Analytical and Problem-Solving Skills: These skills are valuable for identifying and resolving discrepancies.
• Accounting Software Skills: Familiarity with specific accounting software programs used by the company can be advantageous.
• Familiarity with Tanzanian Accounting Principles and Tax Regulations: Understanding these can be very helpful
• Excellent Communication skills
• Planning and Organizing

Preferred Experience : 

• Experience in Accounts Payable or a Related Field: Prior experience is a significant requirement 
• Preferred with 3 years and above of experience in accounts payable or a related financial field.