Branch Accountant at Hand in Hand Eastern Africa Tanzania

The position is responsible for effective financial management at the Branch level. Responsibilities include processing of accounting transactions, preparation of branch financial reports, and support on donor compliance and reporting issues in line with professional standards, and the organization’s policies, procedures, structures, and systems.

Reference No: HEATZ BA 01/2025(1)

Duties and Responsibilities:

• Collaborate with the Branch Manager to prepare accurate annual budgets.
• Monitor and analyze branch budget versus actuals, identifying variances and taking corrective action.
• Ensure timely petty cash disbursements, accounting, reimbursements, and update of all relevant expenses.
• Raise internal requisitions for all suppliers at the branch according to HIHEA TZ’s procurement policy.
• Manage stationery stocks at the branch, conduct monthly stock takes, and analyze variances.
• Analyze all expenses in line with approved budgets and liaise with the Branch Manager and Project Accountant regarding any discrepancies.
• Timely reconciliation and processing of branch liabilities.
• Post transactions and reconcile branch operations (e.g., clientele, savings, loans, fees, revenues, commissions, etc.).
• Monitor Branch performance and ensure accuracy of reports, sharing system reports with Branch Manager and staff.
• Act as the designated bank agent to access HIHEA TZ bank statements.
• Ensure timely preparation of bank reconciliations, stationery reconciliations, and expense posting schedules and send reports to the Project Accountant.
• Reconcile fuel receipts with work ticket balances.
• Serve as an approver in the MIS system and act as the point of contact on issues regarding system accuracy and availability.
• Undertake asset coding, quarterly verification, and submit a signed list of branch assets to HQ.
• Participate in the due diligence and evaluation of customer credit applications.
• Vet quotations from suppliers to ensure expenses comply with the contractual terms of the project at the branch.
• Maintain safe custody of passwords for computerized accounting systems.
• Ensure proper record-keeping of auditable documents and source documents for future reference.
• Perform trial balance analysis to guarantee correctness of balances and verify journal vouchers raised to correct errors.
• Deduct and remit statutory deductions, where applicable.
• Support internal audit processes by providing necessary information and acting on feedback.
• Safeguard the organization’s assets and resources against financial loss through adherence to professional standards.
• Supervise, coach, mentor, and appraise the Accounts Assistant at the branch.
• Train and build the capacity of branch staff on accounting and financial management.
• Undertake other assignments as directed by the Supervisor.

Job Specifications:

• Bachelor’s degree in accounting or finance.
• Proficiency in computerized accounting and other computer application packages.
• High level of integrity in handling assets and cash-related transactions.
• Strong interpersonal skills to relate to people from diverse backgrounds.
• Attention to detail for scrutinizing payment supporting documents.
• Strong analytical and report-writing skills.
• Basic auditing skills.
• Effective communication skills in both English and Kiswahili.
• Excellent organizational skills.
• CPA (T) certification required.