Administration, Logistics and Procurement Officer at Blue Alliance Tanzania

Blue Alliance Marine Protected Areas currently manages 60 Marine Protected Areas (MPAs) across four MPA networks in Indonesia, the Philippines, and Zanzibar. With plans to expand our management to 200 MPAs in six MPA networks by 2030, our goal is to protect 2,000,000 hectares of coral reef biodiversity, safeguard over 70 threatened marine species, and significantly improve the livelihoods of more than 50,000 coastal community members.

Our innovative model focuses not only on ecological conservation but also on the economic empowerment of local communities through long-term income generation from reef-positive businesses in ecotourism, community-based aquaculture, sustainable fisheries, and blue carbon. In this context, Blue Alliance established Aquahub Community-Based Aquaculture Limited, a private company registered in Zanzibar that focuses on the farming and commercialization of the sea cucumber Holothuria scabra.

Aquahub’s vision is to lead the future of sustainable aquaculture while safeguarding marine biodiversity. In Pemba, we are scaling a vertically integrated sea cucumber operation, from hatchery, and community-based grow-out farms, to processing, and access to premium export markets. Profits generated by Aquahub are reinvested into conservation and community programs, benefiting local people and protecting marine ecosystems over the long term.

Role and Responsibilities

The Administration, Logistics, and Procurement Officer will oversee daily office operations, coordinate logistics, manage procurement and import/export processes, and ensure cost control and regulatory compliance across all organizational activities. This role is essential to the effective functioning and scalability of the organization. The Officer will play a key part in the successful growth of the start-up, contributing to the achievement of critical milestones, while respecting deadlines and budget constraints.

Key Responsibilities

Administration & Office Management

• Provide general administrative support.
• Manage calendars, coordinate meetings, and handle official communication.
• Organize travel and accommodation logistics for staff, partners, and visitors.
• Maintain well-organized filing systems for easy access to records, contracts, and documents, both digital and physical.
• Monitor compliance with administrative procedures and report any irregularities.
• Maintain up-to-date records of all company assets, including vehicles, equipment, and utilities.

Logistics Coordination

• Coordinate logistical support for field missions, events, and operational activities.
• Manage vehicle schedules, logbooks, and ensure adherence to transport policies.
• Oversee inventory of supplies and equipment, ensuring timely restocking and clear handover protocols.
• Ensure efficient material delivery and resource allocation across departments and field locations.
• Maintain a safe, organized, and efficient work environment.

Procurement & Supplier Management

• Build and maintain strong, professional relationships with suppliers, service providers, and relevant stakeholders.
• Negotiate favorable terms to reduce costs, ensure timely delivery, and improve service quality.
• Establish and manage long-term contracts and framework agreements to secure pricing and supply stability.
• Maintain a vetted list of qualified suppliers, regularly updated and categorized by goods and services.
• Ensure procurement processes comply with internal policies and other requirements.
• Oversee procurement planning, including market research, RFQs, supplier evaluation, and purchase orders.
• Monitor contract performance, ensure delivery deadlines are met, and address any discrepancies or delays.
• Keep accurate, audit-ready records of all procurement activities and transactions.
• Provide procurement insights to management, including price trends, vendor performance, and cost-saving opportunities.

Import & Export Operations

• Manage import and export activities, ensuring timely customs clearance and compliance with regulations.
• Liaise with customs authorities, shipping agents, and regulatory bodies to avoid delays.
• Prepare and review shipping documents (invoices, packing lists, certificates, etc.).
• Track international shipments and ensure timely and accurate delivery.
• Maintain up-to-date knowledge of customs duties, taxes, and legal requirements across relevant jurisdictions.
• Ensure proper documentation and filing for all import/export transactions for compliance and auditing.

Key Performance Indicators (KPIs)

• Procurement in line with the project timeline.
• Cost control.
• Compliance with policies and regulations.

Reporting Lines

The Administration, Logistics, and Procurement Officer will directly report to the General Manager and will work closely with the Project Manager, the Hatchery Manager, the head of the farm and processing, as well as the Aquaculture Director.

Qualifications & Experience

• Qualifications in Business Administration, Procurement & Supply Chain Management, Logistics, International Trade, or a related field.
• Minimum of 5 years’ experience in logistics and procurement, or import/export operations.
• Strong organizational, coordination, and problem-solving skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Excellent communication and interpersonal skills.
• Knowledge of customs procedures, shipping regulations, and trade compliance requirements, and Zanzibar regulations, including import/export requirements.
• Fluency in English and Swahili is mandatory.

Benefits

• A professional growth opportunity in a fast-growing, impact-driven organization.
• Grow your professional skills and personality through real responsibility and see the outreach expand.
• Become part of a highly skilled international entrepreneurial group of people who value inputs from all team members and use their skills to the environment and coastal communities.