Administrator/Cashier at ZO Spaces Tanzania

Responsibilities

• Maintain and administer the petty cash fund, ensuring adequate cash on hand to cover anticipated expenses.
• Review and verify petty cash requests, ensuring proper authorization, documentation, and adherence to company policies and procedures.
• Disburse petty cash to employees and suppliers, recording and categorizing each transaction accurately.
• Reconcile and balance the petty cash fund regularly, preparing reports for management review.
• Assist in purchasing inventory, airtime, and fuel for company vehicles as needed.
• Coordinate with suppliers to ensure timely procurement of inventory based on operational needs and demands.
• Monitor inventory levels and reorder supplies as needed to prevent stockouts.
• Maintain accurate and up-to-date records of all inventory purchases, including details of quantity, cost, supplier information, and delivery dates.
• Assist in the performance of regular inventory audits, verifying the physical inventory against recorded data and assisting with any discrepancies or adjustments as needed.
• Coordinate with other departments to support their administrative needs.
• Handle sensitive information in a confidential and professional manner.
• Ensure compliance with company policies.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent, with some experience in finance or administration preferred.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office, especially Excel, and familiarity with accounting software.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent communication skills and a professional demeanor.
• Knowledge of basic accounting principles and best practices.
• Strong problem-solving skills and the ability to handle confidential information responsibly.