Executive Admin Assistant at Hostly Tanzania

We are seeking a highly organized, tech-savvy, and detail-oriented Administrative Assistant with excellent writing skills to support our fast-paced team. The ideal candidate will possess a strong administrative and operational background, high proficiency in written English, and the technical expertise to manage a variety of systems and tools integral to our operations. Copywriting experience is a plus. If you thrive in a dynamic environment, are skilled at coordinating with multiple teams, and can streamline operations effectively, we would love to hear from you!

Key Responsibilities:

• Provide comprehensive administrative support to Directors, the Guest Services Team, and the Accounts Department.
• Manage a range of operational tasks, including setting up reminders, organizing calendars, and coordinating projects through Asana or similar software.
• Oversee high-level administrative duties, such as managing systems crucial to daily operations, creating message templates, and drafting guest communication responses.
• Perform day-to-day administrative functions including handling emails, scheduling, and documentation.
• Draft, proofread, and edit business correspondence with impeccable written English.
• Prepare reports, presentations, and other documents using MS Office tools (Word, Excel, PowerPoint).
• Coordinate and manage tasks across multiple departments, maintaining strong collaboration.
• Assist in resolving disputes on platforms like Booking.com.
• Maintain and update administrative systems, ensuring efficiency and timely task completion.

Qualifications:

• Strong background in administrative and operational support, especially in fast-paced environments.
• Exceptional written and verbal communication skills in English.
• Proven ability to create and write effective message templates and guest communication responses.
• Highly organized, with a keen attention to detail and the ability to manage multiple tasks efficiently.
• Proficiency in MS Office, particularly in Excel and Word.
• Technologically proficient, with experience in various administrative tools (e.g., Asana, Google Workspace).
• Experience in high-level administration, including managing systems and tools used in daily operations.
• Must be able to work independently and coordinate across multiple teams effectively.

Preferred Skills:

• Familiarity with property hosting services (e.g., Airbnb, Booking.com) is advantageous.
• Copywriting experience is a strong preference.
• Previous experience in a multi-tasking role that involves coordination across teams.

Benefits

Location: Zanzibar, Tanzania

Job Type: Full-time, onsite

Pay Rate: TZS 600,000 - 900,000