HR & Administration Officer at Portanchor Solutions

Company: Portanchor Solutions Limited
Location: Dar es Salaam, Tanzania

JOB SUMMARY

We are seeking a highly organized and professional HR & Administration Officer to manage the company's human resources and administrative functions.

The successful candidate will be responsible for:

• Recruitment
• Employee records management
• Attendance monitoring
• Office administration
• Ensuring smooth day-to-day operations

KEY RESPONSIBILITIES

Human Resources

• Coordinate recruitment processes, including:
  • Job advertisements
  • Screening
  • Interviews
  • Onboarding
• Maintain employee records and personnel files.
• Monitor employee attendance, leave records, and working hours.
• Prepare employment contracts, probation confirmations, and other HR-related documents.
• Assist in payroll preparation and employee benefits administration.
• Ensure compliance with labor laws and company policies.
• Support employee performance evaluations and disciplinary processes.
• Maintain confidentiality of employee information.

Administration

• Manage office operations and administrative activities.
• Maintain company licenses, permits, and statutory records.
• Organize and manage company documents and filing systems.
• Coordinate office supplies, equipment, and facility maintenance.
• Arrange meetings, travel, accommodations, and company events when required.
• Monitor office expenses and administrative budgets.
• Prepare reports, correspondence, and internal communications.
• Support management in various administrative and operational tasks.

REQUIREMENTS

• Bachelor's Degree or Diploma in:
  • Human Resource Management
  • Business Administration
  • Public Administration
  • Or a related field
• Minimum of 2 years of experience in HR and administrative functions.
• Knowledge of Tanzania Employment and Labour Laws.
• Strong organizational and document management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office, including:
  • Word
  • Excel
  • Outlook
  • PowerPoint
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and problem-solving skills.
• Fluency in English and Swahili.

PREFERRED QUALIFICATIONS

• Experience in logistics, transport, shipping, or clearing and forwarding industries is an added advantage.
• Familiarity with payroll administration and statutory compliance requirements.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong leadership and team coordination skills.

KEY COMPETENCIES

• Integrity and professionalism
• Time management
• Communication skills
• Organizational skills
• Attention to detail
• Ability to work under pressure
• Teamwork and coordination

HOW TO APPLY