Office Assistant at DHL Tanzania

Key Accountabilities

• Professionally serving all customers and visitors at the reception
• All visitors are signed in and have clear id
• Handle inquiries and route messages appropriately.
• Create and maintain a positive, enthusiastic & supportive working environment
• Arrange meeting rooms and necessary equipment.
• Create a culture of continuous improvement & service to both internal & external customers
• Monitor inventory of office supplies and reorder when needed
• Liaise between executives, regional managers, depot managers and warehouse staff
• Ensure cleanliness, safety, and proper functioning of office spaces.
• Support in Processing invoices, tracking office-related expenses.
• Ensure office practices align with company policies and legal regulations.
• Arrange, Coordinate and schedule of training courses presented to depots
• Book travel and accommodations for staff or guests.
• Prepare travel itineraries and manage reimbursements.
• Coordinating and scheduling meetings, conferences, and corporate events.
• Organizing travel arrangements, including booking flights, accommodations, and transportation.
• Manage office administration, organize workflow, compose and edit correspondence, take minutes of meetings
• Monitors various HR projects and performs related administrative/secretarial duties e.g training coordination
• Make travel arrangements and hotel bookings for various managers and staff
• Manage office stationery and consumables

Qualifications & Experience

Education:

• Graduate degree qualification.
• HR certification or equivalent.
• Experience in front office management.

Experience:

• Experience in front office management.
• 2 years’ experience in a HR or executive secretarial role.