Office Infrastructure Maintenance and Admin executive at Car & General Trading Limited

Car & General Trading Limited is a long-established distributor of leading automotive and engineering brands in East Africa, with over 90 years of industry presence. The company supplies products such as TVS motorcycles, Ingersoll Rand air compressors, Cummins generators, Tripplite UPS systems, MRF tyres, Doosan equipment, and Mercury engines. Its portfolio serves a broad range of customers across commercial, industrial, and consumer markets. Car & General Trading Limited focuses on reliable products, responsive service, and long-term partnerships. The organization offers opportunities for professional growth in a dynamic and continually evolving regional market.

Location: Dar es Salaam, Tanzania

Department: Administration

Job Summary

The Office Infrastructure Maintenance & Administration Executive will be responsible for ensuring the smooth operation, maintenance, and administration of office facilities, infrastructure, utilities, and related support services. The role involves coordinating preventive and corrective maintenance, managing office assets, supervising service providers, ensuring workplace safety, and supporting day-to-day administrative operations.

Key Responsibilities

Office Infrastructure Maintenance

• Conduct routine inspections of office buildings, workspaces, and common areas.
• Coordinate preventive and corrective maintenance of:
• Electrical systems
• Air conditioning systems
• Plumbing and sanitation facilities
• Office furniture and fittings
• Generators and power backup systems
• Fire safety equipment
• Maintain maintenance schedules and service records.
• Liaise with external contractors and vendors for repairs and maintenance services.
• Monitor service quality and ensure timely completion of maintenance tasks.
• Ensure office facilities comply with health, safety, and regulatory requirements.

Asset & Facility Management

• Maintain an up-to-date inventory of office assets.
• Coordinate asset tagging, movement, repairs, and disposal.
• Monitor office equipment utilization and maintenance requirements.
• Manage office space allocation and workspace arrangements.
• Support office renovations and infrastructure improvement projects.

Administration Support

• Coordinate office supplies procurement and stock management.
• Manage office utility services including electricity, water, internet, and telephone services.
• Support travel, accommodation, and logistics arrangements when required.
• Maintain records of service contracts, warranties, and vendor agreements.
• Assist in budget preparation and cost monitoring for facility-related expenses.

Vendor & Contract Management

• Source and evaluate maintenance service providers.
• Monitor vendor performance against agreed Service Level Agreements (SLAs).
• Process maintenance requests and track completion.
• Ensure all contractors comply with company safety and security procedures.

Health, Safety & Security

• Conduct regular workplace safety inspections.
• Ensure fire extinguishers, emergency exits, and safety signage are maintained.
• Coordinate emergency preparedness drills.
• Report and follow up on safety hazards and incidents.
• Support implementation of occupational health and safety policies.

IT Infrastructure Coordination (Optional/Preferred)

• Coordinate with IT teams for:
• Network cabling maintenance
• UPS and server room monitoring
• CCTV maintenance
• Access control systems
• Meeting room audio-visual equipment
• Escalate infrastructure-related issues to relevant technical teams.

Qualification

• Diploma or Bachelor's Degree in related field

Experience

• Minimum 1 - 2 year(s) of experience in office administration, facilities management, or infrastructure maintenance.
• Experience managing vendors and maintenance contractors.
• Experience in corporate office environments is preferred.

Skills & Competencies

• Strong organizational and coordination skills.
• Excellent communication and interpersonal skills.
• Knowledge of facility maintenance practices.
• Vendor and contract management skills.
• Basic understanding of electrical, HVAC, plumbing, and building systems.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple tasks and prioritize effectively.
• Problem-solving and decision-making skills.
• Attention to detail and documentation management.

Key Performance Indicators (KPIs)

• Office infrastructure uptime and availability.
• Maintenance request closure time.
• Preventive maintenance completion rate.
• Vendor performance compliance.
• Asset inventory accuracy.
• Workplace safety compliance score.
• Utility cost management.
• Employee satisfaction with office facilities.

Preferred Attributes

• Proactive and self-motivated.
• Customer service oriented.
• Strong follow-up and coordination skills.
• Ability to work under minimal supervision.
• High integrity and professionalism.
• Driving License
• Willing to travel to the branches accross the country

Employment Type: Full-Time

𝗪𝗵𝗼 𝗰𝗮𝗻 𝗮𝗽𝗽𝗹𝘆: Tanzanians

Please email your resume to [email protected]