Senior Officer, Administration at Geita Gold Mine Tanzania

OBJECTIVE OF THE ROLE

Provide high-level professional, technical, and administrative assistance to the Manager, HR Operations Support to manage and optimize administration services across all departments, ensure operational efficiency, rigorous cost control, robust HSE and policy compliance, effective contractor performance management, and accurate database and records management, with vigilant invoice verification and budget control to mitigate value leakage.

ROLE ACCOUNTABILITIES

• Adhere to GGML HSE standard requirements and champion safety across administrative areas.
• Monitor contractors for alignment with site safety performance metrics and participate in incident or accident investigations related to contractor breaches.
• Manage and evaluate performance of core HR Administration contractors, including staff transportation, catering and canteen services, cleaning and laundry, and commissary services.
• Conduct monthly contractor performance review meetings, document outcomes, track action items, and close actions.
• Create and maintain control mechanisms to verify work completed before processing service provider payments on SAP.
• Design, manage, and update key administrative systems and databases, including the meal control system and the exit Social Security Fund Tracking Database.
• Ensure meticulous record-keeping and maintain audit-readiness of all operational and compliance documentation.
• Support preparation, monitoring, and execution of Opex and Capex budgets for HR Operations Support.
• Maintain updated expenditure databases for each service provider and analyze cost drivers to align actual monthly costs with forecasts.
• Supervise day-to-day administrative operations including staff bus transportation services, fleet tracking system compliance, route and timetable inspections, and meal tracking systems and deliveries.
• Intervene in service delays or operational challenges, provide guidance on complex cases, and escalate unresolved or sensitive matters to the Manager, HR Operations Support.
• Oversee compilation, inspection, and verification of compulsory social security contributions, voluntary schemes administration, and claims processing.
• Manage verification, production, and issuance of employees’ and dependents’ medical cards.
• Maintain 100% accuracy of the exit Social Security Fund Database.
• Ensure zero cost leakage and timely processing of verified service provider invoices on SAP, aligning actual spend within ±5% of monthly budget forecasts.
• Scrutinize invoices submitted by service providers against work done and advise the direct manager of any anomalies prior to processing.
• Plan, review, and monitor bus transport schedules for staff transportation.
• Plan, review, and monitor food menu implementation for staff meals and meal control systems.
• Effectively supervise staff transport services to optimize fleet route utilization, ensure adherence to schedules, and resolve delays promptly.
• Process social security and medical card matter in a timely and considerate manner to achieve high internal customer satisfaction.
• Work in accordance with company values, treating safety as the first value, respecting others, valuing diversity, being accountable, contributing positively to communities, and respecting the environment.

ROLE REQUIREMENTS

Minimum Qualifications Required

• First degree in business administration, Human Resources Management, Public Administration, or equivalent tertiary qualification.
• Any non-degree qualification supported by extensive relevant experience in managing large-scale staff transportation and/or catering and cleaning services for sizable groups. 

Relevant Experience Required

• 3 to 5 years of working experience in Senior Administration, Contract Management, or Logistics role within a large company.
• Prior experience in a heavy industry or multinational mining environment is highly preferred.
• Demonstrated expertise in managing staff transportation logistics, coordinating catering and cleaning services, and processing social security and insurance claims.

Knowledge & Skills

• Strong understanding of HSE compliance within administrative and contractor-managed environments.
• Contractor performance management across transportation, catering and canteen, cleaning and laundry, and commissary services.
• Invoice verification, SAP processing, and cost control mechanisms to prevent value leakage.
• Design, management, and maintenance of administrative databases and systems, including meal control and exit Social Security Fund tracking.
• Budget preparation, monitoring, and execution for Opex and Capex, including cost driver analysis and variance control.
• Operational oversight of staff transportation, fleet tracking system compliance, route and timetable inspections, and meal tracking and deliveries.
• Records management and documentation practices to ensure audit readiness and regulatory compliance.
• Administration of social security contributions, voluntary schemes, claims, and medical card issuance.
• Issue escalation, stakeholder communication, and customer service within HR operations.
• High level of discretion, confidentiality, and attention to detail.

MODE OF APPLICATION

Please apply through our recruitment portal by following the link below. Please click the link or type the URL address on a website browser to access the application portal.

• On the portal you will be required to upload your detailed CV, copies of relevant certificates, e- mail and telephone contacts, names and addresses of three referees. Please do not attach certificates that are not related to the qualifications stated above.
• You will also be required to upload a cover / application letter addressed to “Director Human Resources", Geita Gold Mining Ltd”. Subject should be Senior Officer Administration
• If you struggle to apply via the link provided, please head over to our website www.anglogoldashanti.com/company/careers for a step-by-step guide on how to apply for jobs on our recruitment portal (SuccessFactors).

• You will be required to present original certificates if you are contacted for interviews.
• Internal Applicants (those currently employed by AngloGold Ashanti) must have their application letter endorsed by their Head of Department (HOD) or Manager once Removed (MoR).

APPLICATION DEADLINE:

• Applications should reach the above on or before 16th July 2026 at11:59 Pm.
• Only shortlisted candidates will be contacted for interviews.

BEWARE OF CONMEN! GGML does not receive money in exchange for a job position. Should you be asked for money in exchange for a job offer or suspect such activity, please report this immediately to our Security Department, Investigation Unit, by calling +255 28 216 01 40 Ext 1559 (rates apply) or use our whistle-blowing channels by sending an SMS to +27 73 573 8075 (SMS rates apply) or emailing  [email protected] or use the internet at www.tip-offs.com

Requisition ID:  30424

Category:  Human Resources Support Services

Posting Salary:  Market Related