Assistant Manager: Payroll & Benefit Administration at I&M Bank Tanzania

The position acts as the first liaison point to ensure smooth HR operations, staff welfare and discipline across the Bank.

Key Responsibilities/Tasks

Payroll Administration:

• Ensuring that all payroll details are captured on a timely basis and are duly signed
  off by the Head of Human Resources;
• Organizing all payroll inputs;
• Verifying all payroll inputs in the system against the source documents approved
  documents given by HRC to ensure completeness and accuracy of payroll data.
• Reconciling payroll inputs in the HR system with total payroll costs in payroll;
• Making sure that all payroll entries into the Finacle system are correct ;
• Ensuring tax on all taxable benefits is accurately computed and all statutory
  deductions are remitted to the regulatory authorities within specified timelines;
• Ensuring all other statutory deductions such as Pension benefits, Loans Board, TUICO e.t.c are timely made and remitted as per the regulations

Staff Benefits:

• Processing staff benefits related invoices and payments i.e. per diem,
  reimbursements claims, fuel consumption invoices, Leave travel assistance, airtime
  e.t.c
• Reviewing staff loan applications to ensure they meet the eligibility criteria before
  submitting them to the Head of HR for recommendations and upon approval,
  advising credit department for disbursement;
• Reviewing staff salary advances applications to ensure they meet the eligibility
  criteria before submitting them to the Head of HR for recommendations and upon
  approval, advising credit department for disbursement;
• Helping the Head of HR in ensuring the timely initiation of the renewal process of
  staff insurance schemes i.e. Medical, Group Life Assurance and participation in the
  negotiation of premiums payable;
• Monitoring prompt claims settlement within agreed timelines for medical, pension,
  Group Life Assurance.
• Undertaking the monthly review of all staff joiners and leavers to ensure service
  providers are duly updated (per inclusion or deletion) before the 23rd of every
  month;
• Quarterly reviewing utilization levels of the staff medical benefit scheme for any
  unusual trends and escalating any significant matters to the Head of HR;
• In consultation with the Head of HR, receiving and considering requests to manage
  medical cases requiring support beyond approved /insured limits for the HR
  Committee consideration and approval;
• Preparing terminal dues and liabilities schedule and settlement thereof;
  Manpower planning and Budgeting:
• Coordinating and arranging projected staffing requirements across the Bank which
  will help Head of HR in consolidating this into the annual HR plan which incorporates
  grades, and joining timelines;
• Assisting Head of HR in liaising with various service providers to obtain realistic costs
  relating to HRD for incorporation in the final HR budget based on projected growth
  in staff numbers;
• Assisting the Head of HR in developing the HR budget based on the HR plan taking
  into account any projected increments for the year;
• Liaising with the Bank Uniform Vendor and get realistic quotations for the staff
  uniforms and T-shirts for all Bank staff.
• Implementing and monitoring budget in terms of the actual expenditure;
• Preparing and advising Head of HR on monthly reports on staff costs against budget
  and file returns with the Finance department on the variances;

Performance Related Reviews:

• To advise Head of HR on the analysis of performance appraisal scores per
  department, branch, function and grade to facilitate review and moderation at
  functional head level and HR Committee
• Based on overall staff performance scores and annual promotion and increment
  budget, to assist Head of HR in undertaking financial analysis of possible impact of
  different increment /reward levels to aid the HR Committee in decision making;
• Verifying the approved increment levels in per pay once approved by the HR
  Committee;
• Ensuring the approved increment levels are correctly captured in the reward letters
  to all staff members;

Risk Management:

• Update and maintain risk procedures and systems with respect to risk identification,
  risk assessment, risk monitoring, risk mitigation strategies and risk reporting
• Administer risk management activities at departmental level
• Adoption and utilization of risk management tools
• Drive remediation of risk management exceptions identified during audit or risk
  reviews
• Promote risk management culture
  Administration:
• Addressing matters referred by staff members relating to HR policies and procedures and or providing clarification where there may be gaps in liaison with the Head of
  HR;
• Ensuring the staff team is duly informed of all new joiners and exits every month
  through an internal circular.
• Making sure that all the exit staff has cleared their outstanding loans with the Bank
  before exiting the Bank.
• Providing accrued leave for incorporation in the annual financial statements;
• Overseeing the maintenance of records and information in staff files in an accurate
  and confidential manner;
• Any other duty as may be assigned by the line manager or any other person of
  authority

Skills, Knowledge and Abilities

• Ability to make logical, rational and sound judgment
• Ability to write complex letters, comprehensive reports and to perform complex
  calculations
• Knowledge of the banking government regulatory framework
• Excellent communication and interpersonal skills
• Knowledgeable in human resources policies / procedures / labor legislation and
  practices
• Strong people-management skills
• Ability to make logical, rational and sound judgment
• Knowledge on Microsoft Applications
  Academic / Professional Qualifications
• Bachelor’s degree in Business Administration, Banking, Finance or related field
  Working Experience Required
• A minimum of 3 years working experience at Senior Officer leve