Executive Assistant at Exim Bank Tanzania

Company: Exim Bank (T) Ltd

Job Purpose

The Executive Assistant provides high-level executive and strategic support to the Chief Executive Officer (CEO), ensuring effective coordination of priorities, communication, and follow-through on key business initiatives.

The role facilitates decision-making, enhances operational efficiency within the Executive Office, and ensures continuity of operations, including representing the CEO when required, in alignment with the Bank’s goals and values.

Key Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and meetings, ensuring proper prioritization aligned with strategic objectives
• Act as a key liaison between the CEO and internal/external stakeholders, ensuring clear communication and follow-through
• Track strategic priorities, key projects, and deliverables across departments
• Represent the CEO in internal meetings when required, including leading discussions and ensuring follow-up actions
• Coordinate and chair meetings in the CEO’s absence when delegated
• Prepare high-quality reports, presentations, and executive summaries for decision-making and board discussions
• Consolidate and review departmental reports, highlighting insights, risks, and opportunities
• Monitor progress on strategic initiatives and provide regular updates to the CEO
• Coordinate meetings (internal and external), including agendas, minutes, and tracking action points
• Ensure timely follow-up on key deliverables and action items
• Screen calls, emails, and visitors, prioritizing matters requiring executive attention
• Handle confidential correspondence and sensitive information with discretion
• Organize travel arrangements, itineraries, and accommodation for the CEO
• Support Board and Executive Committee meetings (documentation, logistics, and follow-ups)
• Maintain effective filing and documentation systems (electronic and manual)
• Drive continuous improvement in administrative, reporting, and coordination processes
• Work collaboratively with senior management to ensure alignment with organizational goals
• Adapt to changing priorities and work under pressure in a dynamic environment
• Perform other duties as assigned

Education & Experience

• Diploma or Bachelor’s Degree in Business Administration, Management, Economics, Finance, or a related field
• Minimum of 5 years’ experience in executive-level support (preferably supporting C-suite or senior leadership)
• Demonstrated experience in:
  • Executive reporting, presentations, and business communication
  • Coordinating senior management or Board-level activities
  • Managing complex schedules and competing priorities
• Experience in the banking or financial services industry is an added advantage
• Additional training or certification in executive administration, project coordination, or business communication is desirable

Key Skills & Attributes

• Strong leadership, professionalism, and executive presence
• Excellent organizational and coordination skills
• High level of discretion and confidentiality
• Ability to work under pressure and meet tight deadlines

Additional Information

• Application Deadline: 29th May 2026
• Only shortlisted candidates will be contacted
• Exim Bank (T) Ltd is an equal opportunity employer
• Women and individuals with disabilities are strongly encouraged to apply