Procurement & Facilities Officer at Coop Bank Tanzania

The Senior Procurement and Facilities Officer will be responsible for managing end-to-end procurement activities to ensure value for money, compliance with regulatory frameworks, and alignment with the Bank’s strategic objectives. The role involves vendor management, contract administration, tendering, and supporting strategic sourcing initiatives while ensuring transparency, fairness, and accountability in the procurement process.

Responsibilities

Procurement Planning & Sourcing

• Support the development and execution of annual procurement plans.
• Coordinate market research and identify reliable suppliers of goods and services.
• Manage the preparation of Request for Proposals (RFPs), tender documents, and bid evaluations.

Contract & Vendor Management

• Negotiate with suppliers to achieve competitive pricing, quality, and service delivery.
• Monitor vendor performance against agreed terms and contracts.
• Maintain a database of pre-qualified and approved suppliers.

Compliance & Governance

• Ensure all procurement processes comply with the Bank’s Procurement Policy, Bank of Tanzania guidelines, and Public Procurement Act requirements.
• Prepare procurement reports for internal audit, management, and regulatory authorities.
• Uphold transparency and fairness in tendering and vendor selection processes.

Operational Support

• Process purchase requisitions and purchase orders in line with approved budgets.
• Support branches and departments with timely supply of goods and services.
• Provide technical guidance to junior procurement staff.

Strategic Contribution

• Contribute to the Bank’s cost optimization initiatives through effective negotiations and strategic sourcing.
• Support digitalization of procurement processes and automation initiatives.

Requirements

Experience, Knowledge & Skills Required

• Bachelor’s degree in Procurement & Supplies Management, Business Administration, Finance, or related field.
• Professional certification (e.g., CPSP, CIPS) will be an added advantage.
• Minimum of 5 years’ experience in procurement, preferably in the banking/financial sector.
• In-depth knowledge of procurement laws, policies, and regulatory requirements in Tanzania.
• Strong negotiation, analytical, and contract management skills.

Qualification & Experience

• Excellent communication and stakeholder management skills.
• Strong ethical standards, integrity, and commitment to compliance.
• Ability to work under pressure and meet tight deadlines.
• Team player with strong leadership potential.
• Proficiency in MS Office and ERP/procurement systems.

Skills Required

• Team work
• Leadership & Management Skills
• Ability to work under pressure
• Work Ethic & Professionalism Skills
• Communication Skills