SSA National Consultant Programme and Administrative Associate at UN Women

Nations Entity for Gender Equality and the Empowerment of Women (UN Women) works to eliminate discrimination against women and girls, seeking to advance their full and equal participation in every sphere of life. Through strategic partnerships with governments, civil society, the private sector, and United Nations entities, UN Women promotes the realization of gender equality as a cornerstone of sustainable development, human rights, humanitarian action, and peace and security. By fostering environments that uphold international frameworks such as the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW) and the Beijing Declaration and Platform for Action, UN Women ensures that women and men can fully contribute to, and benefit from, social, political, and economic progress. Through its comprehensive programmes and projects, UN Women supports UN Member States as they set global standards for achieving gender equality and works with governments and civil society to design laws, policies, programmes, and services needed to ensure that the standards are effectively implemented and truly benefit women and girls worldwide.

Reporting to Program Team Lead, the Programme and Administrative Associate provides support to office operations and programme activities by performing a variety of standard administrative processes with a focus on high quality and accuracy. This role promotes a client-oriented, quality, and results-driven approach while working closely with the Operations team, Programme staff, and project teams to ensure consistent service delivery and effective resolution of complex programme and administrative issues, including timely and accurate information management.

Summary

Summary of Key Functions and Expected Results

• Administrative and logistical support to Tanzania CO
• Provide administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Support the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Coordinate the collection of information for the audit of programmes/projects and support implementation of audit recommendations;
• Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.
• Administrative support to the financial management of the Country Office
• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Maintain internal expenditures control system; post transactions in Atlas;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Prepare and follow up of cost-recovery bills in Atlas.
• Programme support to the Tanzania Country Office
• Oversee logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Oversee travel arrangements for Programme Teams, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Liaise with high level officials on administrative issues;
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Strong knowledge of programme management;
• Ability to create, edit, synthesize and present information in clear and presentable formats;
• Ability to administer and execute administrative processes and transactions;
• Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Excellent financial and budgeting skills;
• Excellent IT skills.

Education:

Completion of secondary education is required;

Bachelor’s degree in business administration or public administration is an asset.

Experience:

• At least 7 years of progressively responsible experience in administration or programme management/support;
• Experience in working in a computer environment using multiple office software packages;
• Experience of working in the UN System is an asset;
• Experience in supporting a team.

Language Requirements:

Fluency in English and Kiswahili is required;