Property Management Assistant (Internal Candidates Only) at U.S. Embassy Dar es Salaam

Embassy of the United States in Dar es Salaam

Announcement Information

• Announcement Number: DaresSalaam-2026-012
• Hiring Agency: Embassy Dar Es Salaam
• Position Title: Property Management Assistant (Internal Candidates Only)
• Open Period: 05/29/2026 - 06/12/2026 (MM/DD/YYYY)
• Vacancy Time Zone: GMT+3
• Series/Grade: LE - 0105 6
• Salary: TZS TSh26,013,545 /Per Year
• Work Schedule: Full-time
• Promotion Potential: LE-6
• Duty Location(s): 1 Vacancy in Dar es Salaam, TZ
• Telework Eligible: No
• For More Info: HR Office, 022-229-4148, [email protected]

Overview

Hiring Path

• Open to the public

Who May Apply / Clarification From the Agency

• Current Employees of the Mission

For USEFM - FP grade is 8. Actual FP salary authorized by Washington D.C.

Security Clearance Required: Public Trust - Background Investigation
Appointment Type: Permanent

Marketing Statement
We encourage you to review the Eight (8) Qualities of Overseas Employees before you apply.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Summary
The U.S. Mission in Tanzania is seeking eligible and qualified applicants for the Property Management Assistant in the Centers for Disease Control and Prevention (CDC) office.

Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Occasional Travel

Duties

The Property Management Assistant supports the effective and compliant management of CDC Tanzania’s property and materials. The incumbent maintains accountability for all government property and ensures compliance with CDC and U.S. Government (USG) property management regulations. The position involves managing property databases, inventories, disposals, and related documentation to ensure that all assets are properly accounted for, tracked, and reported. The incumbent also assists with audits, risk management, and compliance monitoring and serves as the alternate property custodian for CDC Tanzania. Position is under the Management and Operations Branch and directly reports to the Administrative Manager.

Databases & Records Management (30%)

• Maintains and updates the CDC Property Management Information System (PMIS) for accountable and barcoded property and the Overseas Business Management System (OBMS) for non-barcoded property and supplies
• Ensures all CDC/USG property and materials are accurately recorded and accounted for at all times
• Keeps user assignments current and updates locations as needed
• Processes transfers from one account to another with approval of CDC Tanzania Property Custodial Officer
• Ensures all accountable property has barcodes securely affixed
• Liaises with CDC Atlanta Property Office to obtain barcodes and labels for new items and replacements
• Serves as the official alternate property custodian for CDC Tanzania
• Participates in receiving and verifying new property items delivered to stores or offices
• Ensures items conform to airway bills, packing lists, or delivery notes and are in good condition
• Reports discrepancies immediately to supervisor and/or custodial officer
• Prepares custody forms and releases approved property items to staff
• Ensures custody/issuance forms include barcodes, serial numbers, IMEI numbers, make/model
• Ensures signatures from recipient and property custodial officer
• Tracks property movements across CDC offices, residences, and partner sites
• Ensures all transfers are authorized and documented
• Coordinates with Procurement Section to obtain purchase order numbers and costs for asset upload

Performing Inventory (30%)

• Conducts annual inventories for all CDC Tanzania property and materials
• Performs physical counts and barcode scans for accountable property
• Visits offices, residences, and partner sites to verify condition and status
• Reconciles discrepancies and prepares final inventory reports
• Submits reports to CDC Tanzania management and CDC Property Management Office in Atlanta
• Conducts annual inventories for non-barcoded property and materials
• Plans and schedules inventory activities with supervisor and Property Custodial Officer
• Prepares final reports after completion

Managing Property Disposal (20%)

• Works with property manager, office manager, and IT team for disposal of property
• Ensures disposal follows CDC Atlanta Property Management Office and U.S. Embassy guidelines
• Identifies property requiring disposal and cross-references CDC databases
• Works with Embassy GSO and Facilities for excess equipment approval
• Coordinates auctioning and disposal of unused supplies and equipment

Risk Management and Compliance (20%)

• Reviews property management documentation for completeness and compliance
• Maintains accurate electronic and hard copy files for all property actions
• Ensures compliance with records management and filing standards
• Submits documentation to CDC home office as required
• Leads updates of property management SOPs
• Prepares periodic property management and compliance reports
• Submits reports for lost, damaged, or missing property

Job holder will perform other duties as assigned.

Qualifications and Evaluations

Requirements

• All selected candidates must obtain and hold a Security certificate and Medical certificate
• Subject to background investigation and pre-employment medical exam
• Must be able to begin work within a reasonable period after authorization

Education Requirements

• Two (2) years of College/University is required

Qualifications

Experience

• At least three (3) years of progressively responsible experience in managing logistics, property, and/or equipment stores

Language

• Level III (good working knowledge) in English and Level IV (fluency) in Kiswahili is required (may be tested)

Job Knowledge

• Knowledge of logistics and property management procedures
• Experience with receipt, coding, issuance, inventory, tracking, and disposal processes
• Experience using property management databases or recordkeeping systems
• Ability to work in a multicultural environment

Skills and Abilities

• Strong logistics management and numerical skills
• Database maintenance and inventory management skills
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Ability to create and manage Excel tracking sheets and reports
• Strong analytical and organizational skills
• Ability to work independently and prepare reports
• Strong interpersonal and customer service skills
• Ability to work with diverse staff and manage property needs professionally

Benefits and Other Information

Benefits

• Compensation package may include health, separation, and other benefits
• EFM applicants should consult HR Office for benefits details

Hiring Preference Selection Process

• Preference order applies: AEFM/USEFM veterans, AEFM/USEFM, FS/LWOP and CS with reemployment rights
• Supporting documents required for preference claims

Additional Employment Considerations

• Various restrictions apply for internal employees and probationary staff

How to Apply

• Apply through “Apply to This Vacancy” button
• Ensure all experience, education, language, and skills are fully documented
• Applications may be edited before closing date
• Incomplete applications may be disqualified

Required Documents

• Work Permit (if applicable)
• University Degree
• University Transcript
• Proof of Citizenship
• Resume/CV
• Additional documents for eligible family members if applicable

Next Steps

• Shortlisted candidates will be contacted for tests or interviews via email

Embassy of the United States in Dar es Salaam is an equal opportunity employer.