Personal Secretary II (12 Positions) at TRA

Responsibilities: To receive, interview and direct visitors accordingly. To prepare letters and various documents.

• To handle confidential and sensitive information.
• To ensure that working tools are in good order and the working environment is well maintained.
• To receive and make telephone calls.
• To maintain a register detailing records for incoming and outgoing mail and files.
• To communicate information by typing, sending and receiving emails/faxes.
• To keep diaries of events and make appointments for and on behalf of the designated officer.
• To organize and follow upon travel and related logistics for meetings, field visits, and any other programmes.
• To process, file, sort and retrieve information.
• To perform other duties assigned by the Supervisor.

Qualifications and Experience:

Diploma in Secretarial Studies/Computer Studies or equivalent qualifications from a recognized institution who have passed Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 80 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution.

Preferred Language Skill :

English and Swahili

Job opening date : 06-Feb-2025

Job closing date : 19-Feb-2025