Sea Freight Coordinator at Alistair Group Tanzania

Alistair Group is one of East and Southern Africa’s fastest-growing service companies, providing a variety of self-delivered logistics solutions across several geographies, aimed with the vision to Make Africa Work Better! With core competencies in road freight, warehousing, commodity trading and operational hire of material handling equipment, the Group strives for continuous expansion of innovative ancillary services to grow the business vertically, complimented by a healthy dose of entrepreneurial flair. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. In 2024, the Group exceeded the 1000-employee mark and managed a fleet of well over 1000 trucks. With Alistair’s aggressive and exciting growth strategy, the Group is poised for significant further expansion and a greater impact in Africa.

Core Services:
▪ Freight Forwarding
▪ Clearance & Forwarding
▪ Energy Industry Support Services
▪ Equipment Rental
▪ Commodity Trading
▪ Integrated Solutions
▪ Warehousing
▪ Ocean Freight

Industries:
▪ Mining
▪ Oil & Gas
▪ Agriculture
▪ Construction
▪ Explosives
▪ Renewables

Vision
To be known as the Company that makes Africa work better.

Company Behaviours
Honesty, Customer Focus, Continual Improvement, Humility, and Safety.

Accountabilities & Responsibilities

• Shipment Coordination

• Manage end-to-end sea freight operations for imports and exports
• Arrange bookings with shipping lines, consolidators, and freight forwarders
• Monitor vessel schedules, transit times, and shipment milestones to ensure timely delivery
• Coordinate loading, unloading, and container movements with ports, depots, and transport teams

• Documentation Management

• Prepare, verify, and process all sea freight documentation, including bill of ladings, manifests, commercial invoices, and packing lists
• Ensure full compliance with customs regulations, port authority rules, and international shipping standards
• Maintain accurate records and ensure document availability for audits or client requests

• Stakeholder Communication

• Provide regular shipment status updates to clients, partners, and internal teams
• Liaise with shipping lines, port authorities, customs brokers, and warehouse teams to resolve operational issues
• Escalate delays, exceptions, or risks to management promptly

• Cost and Performance Management

• Verify freight charges, detention and demurrage, and port fees
• Assist with supplier invoice checks to ensure accuracy and alignment with agreements
• Identify cost-saving opportunities through better planning and carrier selection

• Compliance and Risk Management

• Ensure that all sea freight operations adhere to safety, legal, and company requirements
• Support customs clearance processes by providing accurate and timely documents
• Monitor cargo security, container integrity, and compliance with hazardous cargo regulations when applicable

• Operational Support and Reporting

• Prepare daily, weekly, and monthly reports on shipment performance, delays, and operational KPIs
• Assist the Management with process improvements, SOP updates, and team coordination
• Support cross-functional teams when needed, especially during peak operational periods

Education, Skills & Qualifications

• Strong understanding of international sea freight processes and Incoterms
• Excellent communication and stakeholder management skills
• High attention to detail and strong administrative ability
• Ability to work under pressure and manage multiple shipments simultaneously
• A diploma or Degree in Logistics, Supply Chain Management, or a related field
• Minimum of 2 to 3 years of experience in sea freight operations (imports and/or exports)
• Knowledge of customs processes and port operations is highly advantageous
• Experience working with shipping lines, freight forwarders, and clearing agents.
  

The Company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the Company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.