Head of Materials Management at The Aga Khan Health Service Tanzania

Head of Materials Management

Aga Khan Health Services Tanzania (AKHST)

The Aga Khan Health Service, Tanzania (AKHST); an institution of The Aga Khan Development Network, completed a major phase II expansion of the Aga Khan Hospital, Dar es Salaam in 2018. This expansion aimed at improving the Hospital's quality of facilities and infrastructure to become an ultramodern 170 bed facility to increase its capacity as a provider of high-quality medical care leading to a tertiary care, referral, and teaching hospital.

The Phase II development focused on expanding key clinical services including a comprehensive cardiology programme, oncology services and neurosciences, as well as the expansion of Orthopaedics and Trauma, Diagnostic Imaging, Critical Care and Women and Child Health programmes.

The Hospital is JCI Accredited (achieved a level of quality and patient service that is equal to the best hospitals in the world) and the teaching site for The Aga Khan University, which offers Postgraduate Medical Education programs leading to Master of Medicine in Family Medicine, Internal Medicine, Surgery, Obstetrics and Gynecology and Paediatrics and Child Health.

It is also an accredited internship site. As part of the integrated health systems approach, AKHST plans to establish 35 outreach health facilities that are located across Tanzania. Currently, 19 such clinics have been established across the country and linked to the main hospital in Dar es Salaam.

The Head of Materials Management is responsible for developing and implementing objectives, strategies and tactics for Material Management in support of AKHST’s goals and objectives to promote efficient and effective patient care, also administers strategies to ensure optimal level of departmental customer service and communication efforts.

• Plans, coordinates and administers the operational, financial, administrative and technical operations of material management
• Provides strategic direction for materials and supply chain distribution functions for AKHST in the areas on inventory management, quality assurance and value improvement• Lead procurement of high-end medical equipment (Radiology, Laboratory, Critical Care, Operating Room etc.) through a detailed survey of international and local markets. Find a best equipment (best price and quality
• Prepare the procurement and supplies budget which conforms to over institutional budget.
• Prepare and implement strategies for reducing inventory holding, improve lead time for supply an continuous savings through inventory management techniques.
• Ensure that there is sufficient coordination between the warehouse, inventory control and purchasing functions.
• Serves as an operational and technical resource to materials management in the communication and resolution of related issues; negotiates successful resolutions and provides education about materials management
• Prepare submissions and present into Purchasing Committee, Product Evaluation, AKDN Purchasing Committee, Pharmacy Therapeutic Committee and Health Network Purchase Programme
• Developing and maintaining control systems from purchasing, warehousing to the final consumer to ensure supplies and hospital funds are utilized properly.
• Ensure proper and timely payment is being made to the hospital suppliers to maintain a good relationship with long buyer seller.
• Play a leadership role in managing the performance of reporting staff, including providing guidance developing goals and objectives, engaging them in budget & planning activities, and take responsibility of performance management.

Educations, Experience and Skills

• Minimum of a master’s degree in Material Management from recognized University.
• Should have registration with Procurement and Supplies Professionals and Technicians Board(PSPTB).
• A minimum of 7 years progressive responsible experience in a healthcare setting including 4 years of experience in the management of resource, materials, supplies or sterile processing
• Experience of implementing supply Chain new ERP system
• Experience and expertise in healthcare warehouse and stock management for at least 4 year
• Participate in performance improvement and continuous quality improvement activities.
• Ensure compliance with policies and procedures regarding department operations, fire, safety, and infection control.
• Effectively and consistently communicates administrative directives to personnel and encourages interactive departmental meetings and discussions.
• Maintain regulatory requirements of both local and international regulations.
• Always represent the organization in a positive and professional manner.
• Comply with all organizational policies and standards regarding ethical business practices
• Communicate the mission, ethics and goals of the organization.
• Strong organizational and interpersonal skills

“AKHS is concerned about the climate and environmental crises we face and is doing everything possible to reduce our own impact, encouraging others to do the same, and advancing understanding in this field. AKHS has set itself the task of getting as close to net zero carbon operations as possible by 2030. We expect all staff to contribute to achieving these aims in the context of their roles. We encourage applicants with previous experience or an interest in this field to apply’’