Supplies Officer at EFTA Tanzania

JOB TITLE: Supplies Officer

REPORTING TO: Procurement Manager

RESPONSIBLE FOR: Procurement Data handling, Communication with Suppliers

APPLICATION DEADLINE: 19th September 2025

DEPARTMENT: Procurement

HOURS OF WORK: 8am - 5pm Monday to Friday. Additional hours as required by workload

REGION: DAR HQ

1. COMPANY DETAILS:

EFTA is a reputable award-winning equipment finance company based in Tanzania with numerous branches across the country, dedicated to helping SMEs and farmers grow.

2. PURPOSE OF JOB

Maintaining proper records of Purchase Orders, Insurance covers and vehicles registration cards. To ensure the organization makes wise purchases of office assets or services. Sourcing and engaging reliable suppliers and local vendors. To maintain good relations and communication with the existing suppliers.

3. ROLE DESCRIPTION

The main duties and responsibilities of the Procurement Officer, which may be adjusted in the light of changing priorities, include the following:

• Prepare, obtain approval and issue official purchase orders / purchase order control sheet as appropriate.
• Manage the supplier database, including adding new suppliers or amending the supplier's name to reflect the correct legal/trading name.
• Participate in application and vetting the new suppliers and making sure all the KYC documents are in place.
• Provides procurement support in relation to best practice public procurement procedures and assists the procurement process generally.
• Setting up and maintenance of Procurement files including supplier contracts and Vehicles registration cards.
• Monitor compliance to all new supplier contracts and the procedures involved in the whole recruitment process.
• Any other duties as may be assigned or allocated by the immediate supervisor.
• To assist Procurement Manager in the discharge of his/her duty and to undertake special assignments and / or duties as may be agreed with the Procurement Manager.

3.1 DAILY RESPONSIBILITIES

• Prepare the ordering/purchase of necessary goods and services (office assets).
• Preparing the purchase order control sheet.
• Preparing the POs before submission to suppliers.
• Preparing documents necessary for registration card change.
• Preparing the supplier's PO's register, vehicle registration cards and insurance PFI's.

4. SKILLS

• Graduate in Finance/Logistics/Procurement.
• Relevant experience in Supplier role, procurement or a related subject at least 1 years.
• Good analytical skills.
• Strong organizational and interpersonal skills.
• Excellent oral and written English.

5. KEY COMPETENCIES

• Interpersonal & Communication skills.
• Delivery of results.
• Analysis & Decision Making.
• Specialist knowledge, expertise and Self Development.
• Drive & commitment to public service values.

6. QUALITIES

• Ability to work effectively on your own initiative and in a team environment.
• Commitment to personal and professional development.
• Good team player and hard working.
• Knowledge of sourcing and procurement techniques.
• Strong attention to detail and accuracy.
• Be an effective communicator, with the ability to consult at all levels of the organization.

7. OTHER

• a. Carry out work in accordance with the companies' procedures and laid out procurement policy.
• b. Perform the assigned tasks with due diligence.
• c. Eliminate waste of whatever form, suggest the use of new practices, and contribute to the continuous improvement of the company.

8. HOW TO APPLY:

For all interested candidates kindly visit our website: www.efta.co.tz for applications.