Project Coordinator Support at Médecins Sans Frontières (MSF)

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. The organisation is guided by the principles of neutrality and impartiality, which must apply to all MSF staff.

Title: PROJECT COORDINATOR SUPPORT

Direct Reports: PROJECT COORDINATOR (PC)

Location: LIWALE, LINDI

MAIN PURPOSE Providing support to the Project Coordinator in the security management, and coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project.

ACCOUNTABILITIES Main responsibilities:

• Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging, assisting in safeguarding and promoting MSF's image externally.
• Monitoring, analyzing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision-making processes.
• Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments.
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans.
• Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion.
• Write meeting minutes and contribute to the meeting logbook.
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis.
• Organizing advocacy contacts and appointments for the Project Coordinator.
• Translating and reviewing documents and acting as an interpreter when needed, assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) to ensure fluent and accurate communication flows.
• Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment.
• Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.
• Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays).
• Field visits to peripheral areas to meet village leaders and chairpersons to discuss contextual information and report.
• Organizing and following up on meetings with departments, especially for issues involving authorities (e.g., new staffing top-up model and behavior concerns, SRH project activities, arranging meetings, support to visitors).
• Participate in (hospital) weekly meetings, district authorities monthly meetings, and regional quarterly meeting in Lindi especially when the project coordinator is unavailable, to assess the situation and provide updates.
• Provide 100% support to the project coordinator in understanding the local context of Kiamambi, Lilombe, and Kibutuka, (All supported locations) including changes, needs, and relevant information, to help improve the project particularly in enhancing medical services and ensuring smooth operations.
• Performing assigned additional responsibilities or tasks as required by the Project Coordinator.

Minimum Educational Qualification:

• University Diploma Level, preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.).

Experience:

• Essential: Experience in and exposure to working in a complicated political, security and humanitarian environment.
• Essential: Experience in data collection, reporting and analysis.
• Desirable: two years previous experience in similar jobs in the field of humanitarian aid with MSF (preferred) or other NGOs.
• Desirable: Management experience.

Knowledge:

• Essential: computer literacy (word, excel, Internet/social media).
• Excellent understanding of MSF's principles and values.
• Knowledge of and interest in humanitarian issues.
• In-depth contextual knowledge and analysis skills.
• High level of knowledge of local culture and customs.

Languages:

• Mission and local language essential (high level command oral and written).

Competencies:

• Results and Quality Orientation.
• Teamwork and Cooperation.
• Behavioral Flexibility.
• Commitment to MSF Principles.
• Stress Management.

Women, or any person feeling like being part of a minority is encouraged to apply. MSF is dedicated to fostering a safe work environment with zero tolerance for any form of abuse.

APPLICATION DETAILS

• All interested candidates shall submit their motivation letter, CV and copy of relevant professional certificates not later than Monday, 29th September 2025 at 9:00 AM.
• Please quote the job title on the email subject "PROJECT COORDINATOR SUPPORT".
• Please send your application to the email address [email protected].
• The applications can also be submitted at MSF offices situated at Mikocheni B, Daima street House no 16 Dar es Salaam, or in Nduta Refugees Camp, Kibondo District or MSF Guest House Kibondo or at MSF office situated in Liwale, Lindi.
• The protection of your personal data is important to MSF.
• By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate.
• Your data will be treated confidentially. Only people part of the recruitment process have access to your data.
• MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact [email protected].

ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED