Personal Secretary to Vice-Chancellor at SUMAIT

The Abdulrahman Al-Sumait University (SUMAIT), also known as جامعة عبد الرحمن السميط, is built on the foundation of the former University College of Education Zanzibar, established in 1998 by a charity organization, Kuwait-based Direct Aid (DA). In line with its expansion, SUMAIT wishes to invite applications from suitable qualified individuals to fill the vacant administrative and academic posts as follows:

Job Type: Regular, reporting to Vice-Chancellor
Job Location: Zanzibar
No. of Positions: One (1), fixed term for one year without renewal

• The post holder will be expected to provide a confidential and professional personal assistant support service to the Vice-Chancellor.
• The post holder will report to and work directly with the Vice-Chancellor to frame internal and external activities.
• This is a senior post offering excellent development opportunities within a diverse and complex environment.
• This officer should therefore have previous experience of working in a senior secretariat/personal assistant role, including dealing with a wide range of people.

Qualifications:

• Graduation in any discipline (BA will be preferred or Public Administration) from a reputed institution/university.
• Minimum 4-5 years of proven experience in the relevant field/similar academic institutions, and preference will be given to candidates proficient in drafting skills.
• Strong organizational ability in handling a wide range of tasks and detail-oriented.
• Excellent communication skills – verbal & written.
• Effective leadership qualities.

The Role Comes with the Following Responsibilities:

• To maintain daily schedules and coordination of the Vice-Chancellor’s commitments.
• To arrange and coordinate appointments and meetings for the Vice-Chancellor.
• Preparation of all correspondence and other documentation as may be requested by the Vice-Chancellor from time to time.
• Advising the Vice-Chancellor on impending internal and external work.
• To make all logistical arrangements, including travel, for the Vice-Chancellor and his/her deputies.
• To respond accurately and efficiently to all enquiries from the Vice-Chancellor and his/her deputies, using their own initiative and liaising effectively with internal and external contacts.
• Independently research confidential, controversial, and restricted data or other material as required by the Vice-Chancellor and his deputies for various projects.
• To assist in the preparation of all international travel itineraries and, as such, coordinate all arrangements for the international visits where the Vice-Chancellor has involvement.
• To appropriately execute any other duties as directed by the Vice-Chancellor or other senior University officers.
• Any other responsibility assigned by the authority from time to time.