Administration and Public Relations Manager at BRAC Tanzania

BRAC Tanzania Finance Limited (BTFL) is the largest microfinance organization in Tanzania with a mission to responsibly provide financial services to people at the bottom of the pyramid. The focus is especially on women in rural and hard-to-reach areas to create self-employment opportunities, build financial resilience, and empower women economically.

BRAC Tanzania Finance LTD is seeking a competent, dynamic and self-motivated individual for the position of Administration and Public Relations Manager.

Job Purpose

To oversee and manage all administrative operations, ensuring efficient office management, regulatory compliance, and effective coordination of travel, accommodation, security, staff support services, and overall cost management of administrative functions.

Job Responsibilities

Administrative Management

• Oversee daily office operations
• Maintain records and documentation
• Manage office supplies and assets
• Supervise administrative staff
• Ensure cost-effective administration functions

Security Management

• Coordinate office and facility security systems
• Supervise security personnel/providers
• Monitor access control and incidents
• Provide security guidance to visitors

Permits and Visa Management

• Manage work permits, visas, and related documentation for expatriates and visitors
• Ensure compliance with immigration requirements
• Ensure timely renewals

OSHA / Health & Safety Compliance

• Ensure compliance with occupational health and safety regulations
• Conduct inspections and risk assessments
• Deliver safety training
• Maintain incident records and corrective actions

Travel Management

• Coordinate local and international travel arrangements
• Handle flight bookings and itineraries
• Ensure compliance with travel policies and cost efficiency

Accommodation & Residential Management

• Manage staff and visitor accommodation
• Oversee company residences
• Coordinate maintenance and utilities
• Liaise with landlords to ensure safe living conditions

Vendor & Stakeholder Management

• Manage relationships with vendors, contractors, government agencies, and partners
• Negotiate contracts
• Monitor service delivery standards

Compliance & Reporting

• Ensure administrative compliance with policies and legal requirements
• Prepare operational and cost reports
• Support audits and inspections

Public Relations

• Maintain relationships with government ministries, regulatory bodies, and partners
• Support organizational representation and operations

Safeguarding Responsibilities

• Ensure safety of team members from harm, abuse, neglect, harassment, and exploitation
• Act as a source of support and guidance on safeguarding
• Promote safeguarding policies across all activities
• Follow safeguarding reporting procedures and encourage compliance

Required Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, or related field
• 5–8 years’ experience in administration or operations management
• Experience in visa/permit processing and travel coordination
• Knowledge of OSHA and safety standards
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Knowledge of compliance and documentation processes
• Strong problem-solving and decision-making skills
• Vendor and stakeholder management skills
• High attention to detail and integrity

Employment Type
Permanent

Job Location
Country HQ, Dar es Salaam

Application Instructions
Candidates must email CV and cover letter (including education level, experience, and expected salary) to [email protected] quoting the job title (Administration and Public Relation Manager). Only complete applications will be considered.

Application Deadline
30 June 2026

BRAC is committed to safeguarding children, young people, and vulnerable adults and applies strict background checks and ethical recruitment standards.