Intern – Administrative (3 Positions) at Jhpiego

Jhpiego Internship program aim at providing experiences to young professionals and mentor them into professional roles. This internship will provide an experience to a young professional to get good on the job experiences, the tasks involved are not critical and do not require a full-time staff to complete.

The Administrative Intern will have hands-on experience and the ability to learn and gain work experience, which will support the candidate in the job search and increase his/her experience in the Office Administration tasks

About

Reports to: Senior Operations Manager, Mentor: Officer, Admin / Assistant, Administrative, Location, Mwanza, Geita, Simiyu,

Required Positions

3 (Mwanza – 1 position, Geita – 1 position and Simiyu – 1 position)

Responsibilities

Essential Duties and Responsibilities

• Serve as an Office back up staff and receptionist
• Receiving and verifying of all items received in the office, make sure all items have the FGRN and all other documents
• Receiving accommodation Invoices, register in the tracker and send to Mwanza
• Scanning compiled invoices for purchase order approval on Docuvantage
• Recording and report on Office assets to ensure that they are tagged
• Follow up and record incoming and outgoing of all couriers for easy tracking
• Update the office supplies movement tracker as issued to the officer
• The storage is well arranged and clean
• Reconciliation of vendor statement against invoices submitted to finance
• Follow up of missing invoices from vendors after reconciliation
• Work with cleaners to make sure the office, kitchen and washrooms are clean all the time
• Follow up of utilities bill payment i.e. electricity (LUKU), water bills
• Managing the use of Conference room– it should be clean, arranged and ready to use all the time.

Preferred Qualifications

Qualifications and Requirements

• Recent Undergraduate degree and/or Advanced diploma in Business Administration/Management or Public Administration
• Secretarial training and/or office management/operations training
• Willingness to Intern, learn and gain workplace experience.
• Availability to start immediately and willingness to commit for at least three months
• Be of high integrity and ability to maintain confidentiality.
• Passion and desire to work with people at different levels and cultures
• Good written and oral communication and presentation skills in Kiswahili and English.
• Computer literate in standard software including MS Office 365 (especially MS Word, MS Excel and MS Outlook)

More Information

• Jhpiego offers competitive salaries and a comprehensive employee benefits package.
• Applicants must submit a single document for uploading to include cover letter, resume, and references.
• For further information about Jhpiego, visit our website at www.jhpiego.org
• Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.