Executive Assistant at JTI Tanzania

The purpose of this position is to ensure a well-organized environment and daily operations of the Factory Lead's office, coordinate all official and social events hosted by GSC Factory, drafting communication and various information packs as required. Maintaining a network of relevant contacts while performing a wide range of administrative and general support duties for the Factory Lead's Office that are of a highly responsible and confidential nature. Furthermore, coordinate Factory ASP meetings, ASP templates at TCC and support HODs accordingly.

What Will You Do - Responsibilities

• Ensure that most updated ASP templates are available to the GSC Management team. Ensure consistency in the ASP deck, timely completion, submission and review of requested templates in the requested format.
• Facilitate internal, regional and global Pre-review meeting/video also maintaining Manufacturing office in accordance with 5S3R.
• Preparing cost center budget plan and monitoring office expenses in accordance with plan. Handle Purchase Requisitions and Good Receipt Note for purchases done by manufacturing office.
• Raise travel orders on behalf of the Factory Lead, work closely with the travel agent to facilitate flight and hotel bookings accordingly. Ensure advance cash requested by or on behalf of Factory Lead is retired accordingly.
• Preparing agenda for visits and facilitate activities within the agenda as well as invitation letters, accommodation booking, arranging for transport and making reservations in accordance with the agenda.
• Compiles and maintains properly filed records, statistical information, reports and any other information as directed. Draft documents and/or presentations may be required.

Who Are We Looking For - Requirements

• University Degree preferably in Business Administration or Public Relations
• 3 years’ experience in identical/similar position
• Fluency in both written and spoken English and Swahili
• Advance computer knowledge (Excel, power point) Power BI knowledge will be an added advantage.

Thank you very much for your interest in the role. You are welcome to apply.