Technical Assistant to MD/CEO at UBA Bank Tanzania

Provide full administrative and secretarial support to and manage the office of the MD/CEO so as to ensure the smooth running of the office and delivery of quality service to the benefit of the bank.

JOB DESCRIPTION

• Pro-actively coordinate and control the MD’s daily appointment and diary: booking appointment for him/her, receiving those who want to see him/her-and directing them to him/her or to Departmental Heads where appropriate.
• Screen MD's/CEO telephone calls.
• Receive external correspondence addressed to the MD/CEO, read them, provide summaries or full translation for delicate ones written in Swahili
• Respond to routine correspondence as directed by MD/CEO
• Handle documents Translation from English to Swahili or Swahili to English as required dealing with sensitive and confidential material as such
• Attend executive meetings and provide minutes
• Maintain an effective and efficient filing system
• Dealing with arising issues in the absence of MD/CEO as advised by him
• Support the Bank communication activities, including arranging conference and press release to be issued by MD/CEO, products launch, etc and as directed
• Any other duties commensurate with the position as assigned

KEY PERFORMANCE INDICATORS (KPIs)

Documentation Management:

• General Office and logistics Management
• Quality of reports, documentations, research and analytics Quality of advisory services
• Market knowledge and business intelligence
• Effective and efficient management of Executive's schedule, visitors, calendar, interviews, internal and external meetings, calls etc.
• Efficient documentation management (electronic and hard copies) and filing

KEY COMPETENCY REQUIREMENTS

Knowledge:

• In-depth knowledge of the business
• General knowledge on the banking environment and internal structure
• Fully computer literature with advanced knowledge of the Microsoft Office packages

Key Skills:

• Good self-presentation, well-groomed with pleasant personality;
• Excellence Verbal and Written Communication Skills are also essentials
• Good general and phone etiquette
• Good interpersonal skills
• Good public and office relations
• Excellent planning and organization
• Accurate, methodical worker who is able to deal with confidential information
• Able to work independently and self-motivated
• A mature, conscientious and calm manner is imperative.

JOB REQUIREMENTS

Education Requirements:

• A degree is required as a minimum requirement
• MBA/ Master's Degree or a relevant professional qualification

Experience:

• At least 2 years' experience which could be replaced by additional educational background

Kindly note that, only shortlisted candidates will be contacted!

Deadline: 06th July 2025