Procurement Officer at ALAF Tanzania

Reference Number

ALAF05112026/02

Description

To fulfil the customer requirement of CAPEX and OPEX Procurement in time at most competitive rates. The position will streamline activities in such a way that customer requirements are met on time in full and at lowest possible cost without compromising on quality. Procurement Officer shall be responsible to execute day-to-day procurement activities by sourcing, purchasing, and expediting goods and services in line with ALAF Limited’s policies and customer requirements. The role ensures timely delivery of materials and services at the best possible value while maintaining compliance, proper documentation, and supporting smooth production and operations.

Procurement Process:

•     Perform timely procurement of material and services at most competitive rates without compromising on quality.
•     Enhance the process efficiency of PR to PO and fulfil the procurement requirements in-time at optimized cost without compromising on quality.

• Ensure adherence of Procurement policy and SOP and minimum audit observations are made during internal / external audits.
• Identify & implement opportunities for Cost optimization and efforts to bring down the total time of the SCM cycle.
• New Vendor Development on continuous basis to source better quality products and services and reduce lead time.
• Select, evaluate and maintain relations with vendors through periodic performance reviews
• Floating Enquiries (RFQ) and Inviting Quotations, Negotiation with Vendors, making Comparatives, update quotes, cross check market rates for specific & typical items.
• Meeting with Internal Customer for Dispatch / Delivery status, updates of Projects, Process Improvement etc. to achieve overall customer satisfaction.
• Secure material availability in accordance with the Material Requirements Plan (MRP).
• Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods and delivery to the plant(s)
• Develop and maintain effective relations with local customs authorities and TRA, ensuring that Import Duties and Taxes are paid.
• Achieve Cost Savings on procurement of goods and services through effective negotiation, new vendor development, material planning and value engineering.
• Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stock outs.
• Strict control and monitoring of Inventory lying at warehouses is being done before ordering any fresh material in order to avoid duplication and reducing the inventory level.

Supply Chain Administration

• Adhere to Company standards and policies in addition to all regulatory requirements
• Support and implement Company initiatives to achieve performance, quality and safety metrics
• Work collaboratively with Cross Functional Teams and Vendors to create strategic value, risk management and gain competitive advantage for the organization.
• Implement and drive continuous improvement program in procurement function and establish high level of performances & standards.
• Select, evaluate and develop department employees, following general HR policies
• Maintain 100% accuracy in documentation, data management and compliance of SOPs.
• Pro-actively monitor procurement operational and financial performance and develop personal and departmental action plans to achieve targets set for the department
• Ensure the safeguard and security of Company assets
• Ensure that adequate insurance policy cover is arranged by the company for goods in transit and in stores
• Compliance of Legal Agreements as per SOP and ensure effective monitoring & tracking of Legal Agreements across function.
• Ensuring Timely Payment to Suppliers, Vendors and Business Partners as per agreed PO Terms.

• Work with Commercial Officer [Inbound] to ensure LCs and Cost sheets are prepared correctly and timely.
• Introduce proper filling system were accessing and retrieving records should be done easily. People Management
• Participate in the recruitment of subordinates in collaboration with management and the Human Resources Department
• Manage the performance of direct reports, ensuring agreement of annual goals, measuring performance against agreed goals, and dealing with areas of non-performance.
• Manage the development of staff and identify training interventions in support of career development.
• Input into the development of succession plans for the department in consultation with management.
• Coach and mentor team members to foster personal growth and teamwork.

Approve leave, subsistence, and travel expenses as per approval matrix

Requirements

• Minimum academic qualification: Bachelor Degree in Procurement and Logistics Management/Stores Management/Supply Chain/related field.
• Qualifications as an added advantage: Certified Course in Supply Chain
• Professional registration: PSPTB certification is mandatory.

General Work Experience:

• a. General work experience (years): + years in ERP based Supply Chain
• b. Specific to the position (level/discipline/years): 5 years in a similar role
• c. Industry: Experience in manufacturing or FMCG procurement preferred.

Work Level

Skilled

Job Type

Contract

Salary

Market Related

Duration

EE Position

No

Location

Dar es Salaam